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How the cloud can help your small business
Today’s business climate is constantly changing and, as a small business owner, keeping up is crucial to your success. Using cloud base computing solutions can help.
3 minute read
Whether you tend to work on a computer, tablet or mobile, chances are you’ll cross between a few different devices during the day. That’s when utilising cloud computing solutions become the key to running your business efficiently and effectively.
What is “the cloud”?
The cloud refers to software and services that run on the Internet, instead of locally on your computer. Most cloud services can be accessed through a web browser like Safari or Google Chrome, and some companies offer dedicated mobile apps. Whether you’re at the local cafe or visiting another country on business, cloud computing gives you access to data on any of your devices, wherever you have an internet connection. The same goes for any employee or business partner who has the right permissions. You can think of it as a virtual office, connecting to your business anywhere, anytime. It’s important to remember however, if dealing with sensitive information, to always access your data on a secure connection – not an open network like public Wi-Fi. Some cloud apps you may already be familiar with could be Xero or MYOB, Google Analytics, Shopify and Mailchimp.
What can it be used for?
The cloud can be utilised in a range of different ways. It’s commonly known as a great storage service, able to compile and back up your files regularly. Similarly, the cloud is used as a large-scale, backup source. Therefore, in the event of a crash or cyberattack resulting in data loss, you’ve got everything previously backed up, ready to be restored.
The cloud also facilitates any information sharing required for your business, including email services, application hosting, web-based phone systems and data storage. It’ll also give you access to programmes remotely and collaborate more easily with co-workers using programmes such as Google Docs.
Benefits to businesses
For small to medium-sized businesses, the ability to work seamlessly while adding more flexibility to your day-to-day tasks is invaluable. Cloud computing can save your business time and money by supporting collaboration, pushing innovation and boosting your productivity. Using the cloud to carry out daily business means you’ll no longer be anchored to one workspace or server, and all connected devices remain updated with real-time information as things happen.
What to consider when signing up
Security is top-of-mind for most business owners, so make sure you feel confident in the privacy policies and contracts your prospective cloud provider stands by. Before you sign anything, double check your agreement – what does it say about cyberattacks or data loss? For more certainty, ask the provider about any security breaches and how they prevent them. If you’re not satisfied with their response, it’s best to look elsewhere. Talk to providers about their storage and service levels, as the price will vary depending on your particular requirements. Be ready to compare, negotiate and ask about any special sign-up offers.
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